Tips for Hosting a Coffee Morning

  • Interflora

Coffee mornings are a great excuse to catch up with friends over a cuppa and slice of cake and raise money for a good cause at the same time. New to fundraising? Pull off your first coffee morning with panache with these helpful hints and tips.

Decide where

Firstly you need to decide where to host your coffee morning. This will determine the size of your event and how many people you can invite. Many people choose to host at home or in the garden, which creates a relaxed and cosy setting – perfect for socialising with friends, family and neighbours. If you’re setting yourself an ambitious fundraising goal you may want to consider hosting your coffee morning at work or hiring a venue so that more people can attend. Village halls and community centres are usually well equipped for this purpose and hirers may generously donate their space for free if it’s for a good cause.

Decide when

When setting a date for your coffee morning make sure it doesn’t clash with other events in your social circle or community. Avoid public holidays or times when people are likely to be away, such as school holidays or the festive season. You also want to make sure you give yourself plenty of time to prepare and promote your event.

Send out invites

When it comes to drawing up a guest list for your coffee morning, remember the more, the merrier – just make sure you give everyone plenty of notice to attend. Texts, email and social media are all great ways of getting the word out. Many charities also have free resources on their websites which you can use to create invites and posters, particularly useful if you’re hosting a public event at a local village hall or in the office canteen.

Get creative in the kitchen

A coffee morning isn’t complete without cake so it’s time to roll up your sleeves, put on your pinny and get baking! Make it all the more fun by roping in friends and family and get competitive by holding a Mary Berry style bake off. Cupcakes, tray bakes and show-stopping-sponges are the order of the day and you’ll find plenty of recipe inspiration online. When it comes to beverages remember that coffee isn’t everyone’s cup of tea, so have a selection of hot and cold drinks to choose from.

Raise lots of money

Whether you want to ask your guests to make a donation for coffee and cakes or have set prices, it’s completely up to you. Have a donation box ready to accept generous contributions and think of fun ways to boost your fundraising total. You could, for example, auction off any leftover cake at the end, or hold a raffle or games. Likewise if you or someone you know has a talent such as jam-making or crafting, why not invite them to sell some of their goods at your event with a proportion going to the charity of choice? Remember, the more reason people have to attend your coffee morning and the longer they stay the more money you’ll raise.

Follow up

Don’t forget to thank your guests for attending and anyone who helped you on the day. It’s always nice to follow up after the event and let everyone know just how much money was raised. Once your coffee morning is over make an effort to pay the funds in as soon as possible. The quicker you send the money in, the sooner the charity will benefit.



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